Business documents usually fall into two categories: Correspondence and reports. Leadership documents are correspondence and reports by which managers and executives assert their influence in an organizational setting. Leadership documents are essential for helping you accomplish your communication purposes.
When you develop a communication strategy you have to select the most effective communication strategy. When you are initiating the chain of communication the usual communication practices of the organization will probably guide your choice of medium.
Once, you have established this medium you then can create your written communication. Having a plan will help you become more productive and simplify the document creation process.
When you create individual documents you should find the approach that works best for you, but keep in mind that you will be more productive if you follow a plan.
When teams create team documents they use one of two ways to divide tasks: one person on the team does all of the writing with the other providing content, or the team divides the writing among the team members.
Version control is essential when a team creates a document since team members will touch the document at various times. The teams have to decide when drafts are due and who is to receive them and in what order they are to circulate through the team in order to keep the versions straight.
After the initial stages of creating a document you want your document to conform to a systematic arrangement that is logical to readers.
The organization and content of you document should be logical to its readers. You will want to state your main message, conclusion at the beginning then proceed through arguments and supporting information.
In the document you should open with power, develop with reason and close with grace, you will also need to determine the actual content of you letters, memos and email based on your purpose, strategy and audience.
Formatting is important in creating a professional appearance for all of your documents, correspondence and reports. The business writing standards are: layout, spacing and alignment, font size and type, headings and formatting lists.
In summary, documents are vital to leadership communication
No comments:
Post a Comment